Event general information settings

This article describes all the general information settings available when you are creating or modifying an event.

To learn about the advanced settings available when creating or modifying an event, see Event advanced settings.

NoteWhen the settings for a service are changed, those changes won’t apply to sessions of the service that you've already scheduled. Any upcoming sessions of the service that you’ve already scheduled must be canceled and scheduled again for the changes to apply. For example, if a service is scheduled for May 30 and the price of that service is changed on May 15, clients won’t have to pay the new price for the service. For the new price to apply, the service scheduled on May 30 must be canceled and then scheduled again.
ImageThe image associated with this event. Click this field to select and upload the image that will be used for this event. For more information about the recommended size and format for this image and where it will be displayed, see Recommended image size and format.
EVENT NAMEThe name of the event. Your clients can see the name you enter, so it should be both descriptive and brief. This field is required.
BOOK NOW TABA list of Book Now Tabs, which allow you to sort your available services into categories on your WellnessLiving business page, making them easier for your clients to find. If your business has multiple Book Now Tabs, select the tab(s) under which this event will be displayed. You can click the Add New Tab button to create a new Book Now Tab.

You can click the Edit button to edit the book now tab or you can click the Delete button to delete the book now tab.

If you have not created or modified any Book Now Tabs, the default tab will be Enrollments.

Caution If you modify the Book Now Tab for a service, the direct booking URL for that service will change. Any client who uses the original direct booking URL will receive an error message.
ACTIVE EVENTAn option that allows you to activate or deactivate this event. When this option is set to OFF, this event is deactivated and cannot be booked.

You cannot deactivate an event that has already been scheduled. In this case, you must remove all instances of the event from the schedule before you can turn the event OFF.

DESCRIPTIONA description of the event. Your clients can see the description, so it should be both descriptive and creative, but brief. This is not a required field, but it is highly recommended.
Add Special InstructionsAny special instructions your clients need to know about the service. For example, use this field to instruct your clients to bring gym-ready shoes to a fitness event.

If a specific event instance requires a different set of instructions, you can add them while scheduling it. If you do this, those special instructions will be displayed instead for that event instance.

CALENDAR COLORThe background color of the event as it appears on your internal schedule. Use this to make it easier to distinguish your services from one another, or to simply liven up your schedule.
CapacityThe maximum number of people that can attend this event. The maximum value for capacity is 2000.
Clients can use these purchase optionsThe purchase options the clients can use to book the event.

Under Available, click the Add button next to purchase option to allow clients to use the purchase option to book this event. Under Selected, click the Remove button next to purchase option to prevent clients from using the purchase option to book this event. You may have to browse the list or use the Search option to find a purchase option.

PriceThe cost to attend the entire event in dollars and cents. The default cost is $20.00.
Early Bird DiscountA discounted price that can be set for clients that book early. If you select the Offer Early Bird Discount option, specify the following settings:

  • VALID UNTIL – Enter the date on which the early bird discount expires. Clients must purchase before the specified date to get the early bird discount.
  • EARLY BIRD PRICE – Enter the discounted price.

NoteThe early bird discount won’t be applied if you select the purchase rule Client can only buy purchase option for this event. In this case, the session doesn’t have an individual price, so there is no discount applied.
Purchase RulesA setting that specifies how clients can pay for, book, and enroll in this event.
For more information, see Purchase rules.
Online Store CategoryThe category or categories that this event is listed under in the store.
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