Med Spa

Med Spa Management Software

Exceptional results start with a seamless process. Deliver professional, personalized experiences with a smooth, organized workflow powered by customizable and compliant intake forms. Let your team focus on excellence while your clients indulge in luxury, rejuvenation, and expert care.

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Why WellnessLiving?

Backed by years of expertise, WellnessLiving is designed to support the unique needs of Med Spas with an all-in-one platform that provides the tools and support to elevate your business and deliver exceptional care.

Honest Aesthetics: Powered by WellnessLiving

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15M+

Active users trust our all-in-one platform worldwide.

+57% Revenue Growth

Medical spas report a 57% revenue increase with WellnessLiving—driven by online booking, automated payments, client retention tools, and custom-branded experiences.

+19% Client Volume

WellnessLiving helps medical spas grow their client base by 19%, driven by smarter scheduling and personalized follow-up tools.

ATTRACT AND RETAIN

Simplify Operations, Scale Your Med Spa, and Succeed from Day One

Welcome new clients, transform inquiries into loyal relationships, and nurture lasting connections with tools designed to inspire trust and deliver exceptional care.

Meet CAASI: Your 24/7 AI Front Desk & Wellness Concierge

CAASI (Customer-Assisting Artificial Sales Intelligence) revolutionizes your front desk by answering your phone and engaging visitors through chat on your website and White Label Achieve App. With always-on, human-like guidance that drives bookings, captures leads, and saves you hours every week, CAASI keeps your business connected and growing 24/7.

Meet CAASI, your always-on wellness concierge

Customizable Intake & Treatment Forms

Simplify Med Spa onboarding with customizable intake forms. Capture essential data, ensure compliance with health, safety, and privacy regulations, document progress with side-by-side images, gather feedback, and more.

Elevate every client journey

Bundle Services in One Visit

Let clients book multiple services in a single session. Simplify your scheduling and maximize your revenue.

WL2.0-Multi-Service-Bookings-Medispa-Massage-Spa_3x

Never Run Out of Stock

Monitor professional supplies and retail products in real-time. Automate purchase orders and get low-stock alerts before you run out.

Build a Standout Website

Convert more visitors into clients with a professional, mobile-optimized website. Get a custom design with built-in SEO and lead capture tools to drive growth automatically.

Elevate your online presence

Ready to Grow Your Med Spa Clinic?

Discover how WellnessLiving’s all-in-one platform can help you save time, boost revenue, and attract more clients effortlessly. Request a personalized demo today and see the impact for yourself!

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ALL-IN-ONE BUSINESS SOFTWARE

Built to Support Med Spas at Any Scale

Whether you’re managing a single location or a multi-facility enterprise, our tools simplify operations and drive growth.

Scheduling

Payments

Marketing

Staff Management

Reporting

Staff App

Built to Support Med Spas at Any Scale

Provide clients the freedom to book classes, appointments, or events 24/7 from any device. Sync schedules automatically to keep the team updated while reducing the manual effort required to stay fully booked.

Your treatments, beautifully booked

Simplify Payment Processing

Get paid faster with a system featuring next-day funding, premium hardware, and automatic card updates. Manage transactions effortlessly while saving on processing fees, allowing clients to pay for themselves or others in just a few clicks.

Access hassle-free payments

Master Your Marketing

Explore marketing features

Streamline Staff Management

Coordinate schedules, working hours, and pay rates across multiple locations. Control access with role-based permissions, manage payroll seamlessly, and keep staff informed with automated notifications and a built-in task manager.

Optimize your staff operations

Track and Optimize Performance

Turn data into action with in-depth reporting on sales, client activity, payroll, and more. With real-time insights at your fingertips, you can make informed decisions to drive growth and efficiency.

Explore advanced reporting

Empower Your Staff On The Go

Keep your team connected and in control with WellnessLiving’s Elevate™ Staff App. Manage schedules, check in clients, process payments, and more––all from your mobile device. Your team stays connected and in control, anytime and anywhere.

Discover the Elevate™ Staff App

OUR PRICING

Pricing Made Simple

We offer affordable, straightforward payment plans for businesses of all sizes.

Features

In-Depth Comparison

Starter

$69/ mo

Get a demo

Business

$199 $39/ mo

Save 80% for 2 Months*

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Your Brand, Your App

Put your business in their hands

Stand out with a custom-branded app that reflects your business’s unique identity. Offer clients an easy way to book services and make payments all within a professionally designed mobile experience that sits in their pocket.

Custom mobile experience for your business

Build loyalty and grow your business

Reviews, Referrals, and Rewards

Harness the power of the 3 Rs––gather stellar reviews, transform satisfied clients into loyal advocates through referrals, and keep them engaged with irresistible rewards.

Amplify your brand ambassadors

Automated Marketing

Grow your business on autopilot

Attract and retain members with automated marketing tools. Generate leads, personalize follow-ups, and convert prospects into lifelong members while saving time.

Drive steady growth with smart marketing

OUR CUSTOMERS

We’re the platform powering your favorite brands - what will we do for yours?

Testimonials

Dr. Kaysan Johnson-Owens

Body Basics Wellness Center

The perfect platform. We love the fact that the software allows us to effortlessly keep track of client profiles, appointments, and purchase history. It’s a major time saver!

As Seen In

FAQ

Med Spa Software FAQs

We know you have questions about how our Med Spa management software can streamline your operations and help your business grow. If you don’t see your question here, schedule a demo and one of our specialists can help you.

What features does WellnessLiving’s Med Spa software offer?

WellnessLiving’s Med Spa software provides powerful tools for appointment scheduling, client management, and treatment tracking. Clients can book services online or via mobile, while detailed client profiles store health forms, photos, treatment notes, and appointment histories. Customizable, HIPAA- and PIPEDA-compliant waivers and consent forms simplify the intake process. Automated email and SMS reminders reduce no-shows and improve client engagement, helping medical spas run efficiently while enhancing the client experience.

How can medical spas manage client bookings and appointments through WellnessLiving?

WellnessLiving’s medical spa software makes booking and managing appointments simple. The intuitive calendar system allows you to schedule treatments, reschedule or cancel appointments, and handle multiple service providers with ease. Availability is updated automatically, while individual staff schedules are streamlined to ensure smooth operations and an enhanced experience for your clients.

Is the software suitable for both small Med Spas and larger medical aesthetic centers?

Yes, WellnessLiving’s Med Spa software is designed to scale with your business. Whether you run a boutique Med Spa or a multi-location medical aesthetic center, the platform is flexible and customizable to meet your needs. It helps streamline operations, manage client relationships, and improve reporting, supporting growth and efficiency at any size.

Does WellnessLiving offer marketing tools for Med Spas?

WellnessLiving’s medical spa software includes advanced marketing tools tailored for Med Spas. Create automated email campaigns and SMS reminders to keep clients informed of upcoming appointments, special offers, and promotions. The loyalty program encourages clients to book appointments, refer friends, and leave reviews. You can offer discounts, products, or gifts to retain clients and boost engagement, helping your business grow through increased referrals and online visibility.

Can I handle payments and invoicing through WellnessLiving’s Med Spa software?

Yes, WellnessLiving’s Med Spa software simplifies payments and invoicing. Process payments online or in person, collect deposits at the time of booking, or charge clients post-service. You can also sell products both in-spa and online, creating an additional revenue stream. Advanced reporting features provide insights into sales, revenue, staff wages, and inventory, making it easy to identify growth opportunities. Automated billing and invoicing streamline financial management, saving time and reducing administrative effort.

Boost Your Business Revenue by +57%

Save Time and Grow Faster — Manage your bookings and payments in fewer clicks with easy-to-use features.
Increase Brand Loyalty — Level up with your very own custom-branded iOS and Android client apps.
Get More Clients — Attract, convert, and retain with a fully-integrated custom website and powerful SEO.

I love WellnessLiving. It’s very user-friendly, the exceptional support team is always there when we need them, and the continuous updates consistently enhance our experience.

Mia Kirby

Sculpt Wellness

Built by Med Spa professionals for Med Spa professionals

Luciana Bridges, RN

Product Marketing Manager, Health and Beauty

Hi, I’m Luciana, WellnessLiving Product Marketing Manager and Registered Nurse with over a decade of experience in the medical field. As an operating room RN, I’ve witnessed firsthand the importance of precision and efficiency when it comes to patient care.

My journey with WellnessLiving began because I saw a gap in how technology supports the Med Spa and medical cosmetic industries. Like many providers, I experienced the frustration of juggling multiple platforms for scheduling, patient records, and marketing. It became clear that Med Spas needed a unified solution to keep operations smooth and client experiences exceptional.

WellnessLiving bridges that gap. With tools like medical intake forms, automated appointment reminders, marketing campaigns, and loyalty programs, our platform empowers Med Spas to operate seamlessly while delivering outstanding care. Whether you’re managing Botox appointments, laser treatments, or post-procedure follow-ups, our all-in-one solution has you covered.

I encourage you to book a demo and discover how WellnessLiving can simplify your operations and elevate the care you provide.

Welcome to a software platform that understands the unique needs of Med Spas.

Best regards,

Luciana Bridges, RN

Product Marketing Manager, Health and Beauty

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