Which Gym Management Software Gives Me the Best Value Without Hidden Fees?
Last Updated on 30 December, 2025
Finding a platform that’s both affordable and transparent is a top priority for gyms and fitness studio owners. WellnessLiving is designed to deliver strong value with clear, tiered pricing and a wide range of features included in every plan.
In this article, we’ll look at what makes it stand out, what costs to expect, and how to make sure you’re choosing the best fit for your business.
Core features at predictable prices
WellnessLiving offers clear, tiered subscription plans:
- Starter at around $69/month
- Business approximately $199/month
- BusinessPro around $349/month
- Enterprise option by quote
These plans include key features like scheduling, branded apps, dashboards, rewards programs, marketing tools, and client booking. Also note that they often have promotions and discounts, which make these monthly fees more affordable.
Other systems, like Mindbody, start with higher fees and don’t let you know what they are upfront.
Clear pricing with optional add-ons
WellnessLiving’s base plans are transparent, and any features involving per-use costs or optional upgrades are clearly outlined, such as:
| Fee Type | Details |
|---|---|
| Credit-card processing | Typically $0.11–$0.30 per transaction + gateway fee, varies by merchant |
| SMS marketing | Plans starting at $19/month for 500 messages; overages as low as $0.015/message depending on plan tier. |
| Add-ons | Optional extras like White-label app (~$209/mo), FitVID (starts at ~$49/mo), Isaac AI (included in Business Pro Plan) |
Your main plan covers most essentials, and also helps to budget for SMS, branded apps, or specialized tools if you plan to use them heavily.
Value assessment: Is it worth it?
WellnessLiving offers strong upfront value by including features that competitors often charge extra for. To maximize value:
- Check processing costs; these apply everywhere, but WellnessLiving’s rates are competitive.
- Assess your needs; if you want SMS, AI, or white-label branding, add those to your budget.
- Review contract terms, understand renewal dates, and cancellation policies.
- Ask about fees in advance, especially for payment processing and compliance.
Your next step
WellnessLiving delivers competitive value with clear base pricing and robust built-in tools. If you take the time to clarify optional costs and choose the right plan, it offers one of the most transparent and feature-rich options for wellness businesses.
Book a free demo today and see how WellnessLiving can help your fitness business grow — without hidden fees.
Want to keep learning about growing your fitness business?
- Pros & Cons: What Fitness Studio Business Model is Right for You?
- Selecting the Right Functional Fitness Studio Software: 10 Key Features
- How to Protect Your Fitness Business from Inflation
- 7 Reasons Fitness Clients Leave and Solutions to Keep Them
- Fitness Business Marketing: Sending Targeted Emails and SMS Messages to Your Clients
❓ FAQs About Gym Management Software and Pricing ❓
Request a complete pricing breakdown before signing. Ask specifically about payment processing fees, onboarding or setup costs, customer support charges, add-on features, contract minimums, and price increases over time. Review the contract carefully and confirm what’s included in the base price versus optional upgrades.
Yes. Pricing often reflects business complexity and feature needs. Studios offering only classes may pay less than gyms with memberships and access control, or spas managing appointments, retail, and staff commissions. Multi-service businesses may need higher-tier plans.
Many providers offer free demos, limited trials, or onboarding periods. Some also provide short-term cancellation windows. Always ask how long you can test the system and what happens if it doesn’t meet your needs after launch.
Gym software is typically priced using flat monthly fees, per-location pricing, or per-member billing. Flat-rate pricing offers predictable costs as your membership grows. Per-member models can become expensive at scale. Per-location pricing is common for multi-site businesses.
Automation significantly cuts labor costs. Scheduling, billing, reporting, reminders, and marketing tools reduce manual tasks, lower error rates, minimize missed payments, and free staff to focus on member experience rather than paperwork.
