Which Business Management Software Works Best for Personal Trainers and Group Classes?
Last Updated on 28 January, 2026
Choosing the right business management software for personal trainers comes down to one thing: how well it handles day-to-day operations while supporting long-term growth.
For trainers running both personal sessions and group classes, that means scheduling, payments, client tracking, and communication all need to work together without friction.
Key Features to Look for
The best platforms combine operational essentials with tools that actively support revenue and retention:
24/7 Client Communication
An always-available front desk helps capture leads, answer questions, and drive bookings even when you’re off the clock.
Recurring Payments and Autopays
Flexible memberships, add-ons, and automatic renewals create predictable revenue and simplify billing for clients.
Client Information and Progress Tracking
Custom forms, waivers, intake details, and progress photos keep everything organized in one place for accurate record-keeping.
Branded Mobile Experience
A custom app allows clients to book sessions, make payments, and manage their schedule directly from their phones.
Virtual Training Options
Live streaming and on-demand classes expand your reach beyond in-person sessions and support higher retention.
Why WellnessLiving is the Best Business Management Software for Personal Trainers
WellnessLiving’s personal trainer software brings all of these features into one platform.
Personal trainers benefit from CAASI, a 24/7 AI front desk that answers calls and chats, books sessions, and captures leads automatically. Easy autopays support consistent revenue, while built-in forms and progress tracking streamline client management. A fully branded mobile app and virtual training tools make it easy to serve clients anywhere.
One example is Advantage Personal Training in Ann Arbor, Michigan, which has grown 395% since switching to WellnessLiving. As owner Brian Sipotz puts it, “[WellnessLiving] runs our payments, it tracks our sessions. I don’t have to think about that anymore. That freed me up to grow.”
For trainers managing personal sessions and group classes, WellnessLiving brings scheduling, payments, client tracking, and communication into one platform.
Book a demo to explore how it supports real-world training businesses.
