Which Software for Martial Arts Schools Helps Manage Classes and Memberships?
Last Updated on 15 October, 2025
Spreadsheets for billing, paper charts for belt tracking, and separate systems for scheduling. Many martial arts schools still patchwork their operations.
The best martial arts software brings classes, memberships, and student progress together in one place.
What to look for in your martial arts software
Running a martial arts school means juggling everything from class schedules to student promotions. The right software keeps your operations smooth, so you can focus more on teaching and less on admin work.
Look for a system that covers every corner of school management:
- Class scheduling & attendance: Manage multi-discipline calendars, waitlists, and student check-ins with real-time class capacity.
- Memberships & recurring billing: Auto-renew plans, flexible freezes, family account sharing, and hybrid (in-studio + virtual) memberships.
- Student profiles & rank tracking: Belt promotions, test eligibility, and automated rules based on attendance or performance.
- Waivers & forms: Digital waivers, custom intake forms, and signature capture that sync directly with client records.
- Inventory & retail sales: Sell uniforms and gear online or in-studio with inventory alerts and payment integration.
- Loyalty & retention tools: Built-in marketing automation (email/SMS), referral programs, and Reserve with Google booking to attract and keep students.
- Staff management: Set roles and permissions, track payroll and commissions, and give instructors mobile access to rosters and client notes.
- Analytics & integrations: Dashboards for revenue, churn, and attendance, plus accounting sync (QuickBooks and more).
When your software covers all these bases, managing your school becomes simpler, your students stay engaged, and your staff can do their best work. It’s about creating the structure that lets your community thrive.
Why WellnessLiving fits martial arts schools
WellnessLiving’s martial arts platform was built with schools in mind, offering belt/rank tracking, family accounts, automated billing, and marketing tools all in one.
Here’s what one martial arts studio owner said about WellnessLiving:
“Since we started using WellnessLiving, our revenue has grown. The same has happened for our other franchise locations that use WellnessLiving.” — Martin Giroux, Co-Founder, Karaté Sportif
With the right tools, your school can focus on instruction and community while the platform handles the details. Book a free demo with WellnessLiving to see how it can support your martial arts school.
