Top 5 Martial Arts Attendance Software + Management Tips
Last Updated on 24 July, 2024
Seeing fresh faces in your martial arts classes is always invigorating. Yet, the challenge lies in keeping students engaged and loyal, particularly given that around 32.42% of all gym memberships in the United States alone go unused.
This is where client management and attendance tracking come in. Knowing who is in your martial arts classes is undoubtedly important. It shows that you care about the community you’re building. You can also use attendance and other client data to retain members and offer a consistently superior experience. By analyzing the data from student profiles, you can discern individual student’s preferences, habits, progress, ranking, and more.
The right martial arts attendance software will ensure you have all your bases covered in one place. But with so many membership management solutions out there, deciding can be a challenge. In this guide, we discuss the top martial arts attendance software on the market as well as provide client management tips.
The top 5 martial arts attendance software
These top 5 solutions can help you with martial arts class management, attendance tracking, and serving your students better.
1. WellnessLiving
WellnessLiving includes everything you need for smooth martial arts school management. We offer complete client management with robust client profiles to engage, retain, and communicate with students. Our solution is all the more powerful with immediate insights into client activity. Use this data to track client progress, find outstanding balances, and re-engage students who haven’t attended classes for a while. Our system also allows martial arts students to track their belts and progress with your martial arts school.
2. Glofox
Glofox’s system streamlines booking and appointment management. Like WellnessLiving, it offers spot booking, which allows clients to reserve their preferred spot or equipment in a class. Glofox is suitable for martial arts school owners who also want to track instructor performance. From class attendance to schedules to sales, this feature helps with bonuses and teacher training.
3. Martialytics
Designed by martial arts instructors, Martialytics has a comprehensive range of features.
The subscription price is lower than most other software on our list and offers a 30-day trial period. Accessible pricing and breadth of features make Martialytics a top choice for smaller schools (150 active members or less). They also don’t charge for inactive or trial members.
4. Kicksite
With an emphasis on simplicity, Kicksite offers essential features like belt progression tracking and other customized martial arts tools. You can organize and manage attendance logs, collect reports, and set recurring payments to reduce friction and follow up with students at the right time. Kicksite also gives students private access to virtual training customized to suit their belt rank and current programs.
5. Xplor Recreation
Xplor Recreation is designed for both single and multi-location dojos and MMA gyms. The highly user-friendly software uses intelligent attendance tracking and prioritizes student tracking along with belts and ranking. The software also integrates with your website for easier scheduling, marketing automation, and payments. Although they offer demos, there doesn’t appear to be a free trial period. Be sure it serves all your business management needs before committing to a plan.
Top client management tips for martial arts schools
These management tips will help your martial arts school run smoothly and more successfully. You should also look for these key factors when selecting martial arts attendance software.
Use client profiles
Client profiles bring personalized martial arts school experiences to a new level. Here you can store contact details, transaction history, attendance, communications, preferences, and more. The data from each profile helps you and your instructors understand individual preferences and habits. Building meaningful relationships with clients is one of the top ways to grow a loyal student base. You can even add notes for your instructors to help further personalize each student’s experience.
Automate communications
Showing clients you care works wonders for retention. Automated notifications for class reminders and other personalized interactions make it easier to show clients that you’re ready to meet their needs. Communications might include reminders for balances owed, upcoming classes, events, and messages regarding no-shows. You can also use automated messaging in conjunction with client profiles to re-engage at-risk members, get them back into your dojo, and encourage them to renew their memberships.
Leverage analytics and reporting
It’s no secret that data and analytics have tons of potential for retention, profitability, and more. Depending on the size of your school and staff, analytics and reporting can become overwhelming and cumbersome. Reliable analytics and reporting should be one of the primary features you look for in a software solution.
Booking and payment tools
Martial arts school administration can be time-consuming. Therefore, it’s critical to have a comprehensive payment tool. It should include an efficient point-of-sale platform, recurring billing options, support for online sales, integrated payment solutions, and easy ways to follow up on missed payments.
In terms of booking, look for software that gives your students a range of easy and convenient options. For example, WellnessLiving has partnered with Reserve With Google, which lets clients book classes directly from a web search. Book-a-Spot also gives you a competitive advantage by boosting personalization. Clients get to choose their preferred equipment or space in each class. The objective is always to make bookings and payment seamless for both your students and staff.
Explore the Achieve Client App for easy booking through your own branded mobile app.
Track client progress
Client data can give you insights into each student’s goals, needs, and progress. Make sure your software supports your students’ progress. There are few better ways to encourage client loyalty. WellnessLiving’s Transformation Log measures your clients’ progress and allows them to track changes and set customizable goals. We also offer a robust belts and ranking system, enabling you to track a student’s achievements and belt promotions.
With this useful data, you might reach out to a student whose attendance and progress are slowing down. Or you might notice a student who attends classes consistently but is struggling to advance to the next belt level and could benefit from private lessons. Both are opportunities to offer your clients a more personalized experience.
Help your martial arts school thrive
At WellnessLiving, we’re all about helping you boost members’ success. That means tracking attendance and using profile data to help students make progress, hit their goals, and attend classes more often.
Sarah Caudill, a WellnessLiving customer and co-owner of Fighting Fit Bootcamp sees this as a major advantage for her business. “I can track member attendance with ease. WellnessLiving truly gives us insight into our client’s every need. I love it!” she says.
Book a demo to see how our software helps you track student attendance and improve your business overall.
