Top 7 MMA Instructor Software and Which Is Right for You
Last Updated on 30 April, 2024
You’re an MMA instructor with eager students ready to fight their way to greatness. It’s no surprise since the number of martial arts studios in the US alone increased by 10.1% in just one year.
You’re in a booming industry at an exciting time. However, keeping track of your students’ progress to help them excel is a significant challenge. That’s where MMA instructor software comes in.
As an instructor, your students’ growth is the most rewarding part of your work, but on the other side is all the administrative stuff. Scheduling classes, managing memberships, and handling payments are crucial to retaining current students and attracting new ones. MMA business software automates these sometimes tedious tasks, giving you more time to focus on what you love, teaching. Here we’ll explore:
- The benefits of the right MMA instructor software
- Must-have MMA instructor software features
- The top 7 MMA instructor software
The benefits of the right MMA instructor software
Whether you teach at a bustling gym or a cozy martial arts studio, the right software is your secret weapon for smoother operations and happier students. The right MMA business software can help you:
Spend less time on administrative tasks
Administrative tasks can be a major pain point for MMA instructors. Luckily, software can automate tasks like scheduling classes, managing memberships, and processing payments. Therefore, it can save you time and effort while reducing errors and confusion. When your students have a consistently smooth experience at your gym, they’re more likely to return.
Form deeper connections with your students
It takes years of training to level up your MMA skills. So, ideally, you’ll be teaching many of the same students for years to come. The right software can help you deepen those relationships with features like automated communication. It’s all about letting students know that you care about their success and the experience they have every time they step foot in your class.
Meet students’ training demands
When you use software with robust analytics and reporting, you can easily spot trends and gaps in your offerings. Leverage this data to:
- Optimize your training schedule.
- Identify your most popular classes and the busiest studio times.
- Market your referral program to your most engaged students.
- Provide the most suitable training to students at various levels.
- Offer private training to students who attend classes frequently but aren’t progressing quickly.
Now that you know what MMA instructor software can help you accomplish, let’s look into the features you should consider.
Must-have MMA instructor software features
MMA instructor software should support your efforts to improve classes and help your students’ progress. When deciding which software to invest in, keep these essential features in mind.
Class scheduling and management
Essential for both MMA instructors and students, class scheduling and management allows you to efficiently plan and schedule classes, ensuring a smooth flow of operations. Students can easily view the schedule, sign up for classes, check into classes, and receive reminders. On the business side, effective class scheduling and management can lead to increased customer satisfaction and retention rates.
Ranking and grading system
As an MMA instructor, you’ll need a solution that manages and tracks rankings and grading for your students. This feature ensures you can accurately assess and document each student’s progress and level. It also provides a transparent and organized process for students to advance their training. From a business standpoint, a ranking and grading system helps to create a structured curriculum, showcase student achievements, and attract new students.
Student management and attendance tracking
Think of student profiles as a secret weapon. They should include contact info, attendance records, ranking, and skill data. Profiles let you really get to know your students, personalize their training, and proactively manage memberships and payments. Automated attendance tracking is a game-changer. It helps you keep tabs on student progress and spot patterns, use resources efficiently, and save time. Plus, it keeps your students accountable and motivated.
Automated communication
Staying connected with your students is vital. Your software should make communication a breeze. From follow-up emails after missed classes to highly targeted marketing emails for special training events and competitions, your students can stay informed about everything your gym has to offer. Automated communications provide a more personalized experience and promote authentic student-instructor relationships.
Easy integration
Look for software that integrates with the tools you already use. This will make adopting your new software much easier, and you’ll be able to streamline your operations even further.
Reporting and analytics
Choose software that helps you track key metrics like attendance rates, revenue, and student retention to identify training gaps, your most popular classes, and more. This readily available data will help you make informed decisions about studio operations, schedules, and the specific types of training you offer.
The top 7 MMA instructor software
The top software solutions for MMA instructors typically include tools that help instructors manage various administrative tasks, from scheduling classes to managing memberships and communicating with students. These top 7 solutions can help you manage martial arts classes, track attendance, and better serve your students.
1. WellnessLiving
WellnessLiving is a comprehensive business management software that offers all the necessary features for a successful and growing martial arts studio. From simplified electronic waivers to a range of easy client check-in options, WellnessLiving focuses on the student’s experience and streamlining administrative tasks. The software also includes a ranking system designed for martial arts schools. The system helps you keep your curriculum organized and track each student through their profile and reports.
2. Zen Planner
Designed by a martial arts enthusiast, Zen Planner focuses on student management and seamless billing for martial arts schools. It offers features such as progress tracking, family accounts, class scheduling, member management, attendance tracking, and billing and payment processing. Pricing is based on your school’s number of members.
3. GymMaster
GymMaster is another all-in-one software solution that automates administrative tasks to improve the client experience and save you time. It features online signup, waivers, and private lesson booking. On the business side, you can track business KPIs from anywhere and use automated communications to re-engage members who haven’t attended classes in a while.
4. Mindbody
Mindbody uses robust insights and analytics to help businesses scale and grow. It aims to be an all-in-one platform with tools for scheduling classes, managing memberships, processing payments, and marketing services. It also offers an AI-powered front desk assistant that can book training sessions, answer questions, and complete sales. With its breadth of capabilities, Mindbody is one of the pricier options on our list.
5. Amilia
Amilia is a flexible software platform that supports a better client experience overall. The MMA studio software offers a CRM tool for student data management. Student profiles include everything from attendance to medical info and can be used to generate reports. Amilia is suitable for both single-location and multi-location businesses.
6. Clubworx
Clubworx’s biggest draw is its automated grading system, which you can customize with your preferred grading system. You can also promote multiple students to the next level, an especially useful feature after events and competitions. Clubworx promises to save you hours’ worth of administrative work with automated attendance tracking, easy signups, online waivers, and simplified billing. The four subscription tiers include a free plan for studios with 20 active members or less.
7. Xplor Recreation
Designed by martial artists, Xplor Recreation centers flexibility and customization. The software offers features like class schedule management, online registration and payments, dynamic student management, and reporting capabilities. It’s suitable for both small and large MMA gyms.
Grow your MMA studio
At WellnessLiving, your progress is our priority. Our software provides an easy-to-use belts and ranking system, student management, and automated marketing communications, all backed by outstanding customer support.
Book a demo to see how our software helps you help your students.
