What’s The Best Software for Running Bootcamps?
Last Updated on 1 January, 2026
Bootcamps are dynamic by nature: different locations, shifting group sizes, changing weather, and rotating schedules. But behind the energy of every class is a growing list of logistics, from memberships and waivers to schedules, payments, and staff coordination. When these systems aren’t connected, admin work can quickly pile up.
The right bootcamp software brings everything into one place, helping you manage outdoor and group bootcamps more efficiently so you can stay focused on coaching, not paperwork.
Key features of software for running outdoor and group bootcamps
For outdoor and group bootcamps, look for tools built for movement:
- Class scheduling and attendance: Multi-location support, waitlists, roster check-ins (including mobile or QR-based)
- Memberships and flexible passes: Recurring memberships, drop-in passes, class packs, ability to pause or freeze plans
- Marketing and client communication: Automated email/SMS reminders, campaign tools, re-engagement flows
- Electronic forms and waivers: Mobile sign waivers, track liability releases tied to client profiles
- Capacity and resource management: Limit class sizes, manage zones or “stations,” and equipment reservations
- Client profiles and progress tracking: Performance metrics, class history, notes, photos
- Staff and mobile tools: Allow instructors to manage check-ins, rosters, and payments from their phones
- Analytics and integrations: Insights on retention, revenue per class, attendance trends; sync with accounting or CRM systems
If you’re looking for more practical guidance, check out our guide on how to run outdoor bootcamps. You may also want to look into running clubs that become very popular with outdoor fitness lovers.
How Wellnessliving supports bootcamp growth
WellnessLiving’s fitness bootcamp software already includes many of these essential tools, from flexible class scheduling and capacity control to integrated marketing, digital forms, and waivers. With built-in staff management and dashboard analytics, everything you need to run and grow your bootcamp lives in one easy-to-use platform.
Here’s what one fitness studio owner has to say about WellnessLiving:
“In short, there is no service that even compares. Between the adaptable technology, amazing support, and ease of use, I couldn’t be happier. I hope every gym uses them, except my competitors.”
— Justin Lewis, Owner, ProCore Fitness
With the right system in place, your bootcamp business can scale without getting swamped by admin. The software should grow as you grow. Book a demo with WellnessLiving to see how it fits your bootcamp model.
❓ FAQs about software for running bootcamps ❓
Yes. The best bootcamp software supports in-person sessions, live virtual classes, and on-demand workouts. This flexibility allows you to serve members who train on-site, at home, or while traveling, and helps future-proof your business.
Automation is one of the biggest benefits. Software sends email, SMS, or app reminders before sessions, reducing forgotten bookings. Easy cancellation and waitlist features also help fill spots quickly when someone drops out.
Bootcamp software often includes email and SMS campaigns, promo codes, referral programs, and segmented client lists. These tools make it easy to promote new programs, limited-time challenges, or re-engagement offers without manual outreach.
Reputable platforms use encrypted cloud storage, secure servers, role-based access, and PCI-compliant payment processing. Regular system updates and permissions controls help protect sensitive client and financial information.
Avoid choosing software without testing real workflows. Skipping demos, ignoring staff training needs, or selecting tools that don’t scale can create long-term frustration. It’s also a mistake to overlook support quality and hidden fees. Get started with a WellnessLiving demo today!
