Top 10 Gym Software & How to Pick the Right One
Last Updated on 30 October, 2024
Wondering which gym software is best?
That all depends on your marketing prowess, client experience strategy, and whether you offer memberships, one-to-one appointments, or both.
The right platform should be able to grow with you over time, so that as your business gets more sophisticated, your current platform has advanced features ready and waiting for you.
In this guide to the best gym management software, we dig into the key features to look for and showcase the ten best platforms to consider.
What’s in this guide:
Key features to look for in gym software
When it comes to running a gym, the right gym scheduling software can make all the difference. Whether you’re looking to streamline scheduling, boost member engagement, or make staff management a breeze, it’s important to choose a platform that covers the essentials.
Here’s a breakdown of the top features:
- Membership management – Make sure your platform can handle all the important details like member data, renewals, renewal reminders, and payments.
- Appointment booking – Choose a platform that offers online booking, synchs with staff schedules, and sends automated reminders to help reduce no-shows and keep your classes full.
- Staff management – Your staff should be able to easily manage their schedules, track their hours, view their tasks, and handle appointments, all from a single system.
- Marketing automation – To save time and grow your business, go for a system that automates email and SMS campaigns, targeting the right clients at the right times to boost engagement and retention.
- No-code mobile apps – The software company should also provide accessible mobile apps for both clients and staff. The apps should be easily configurable with no need for custom coding.
- Automated review requests – Because Google reviews are key for SEO, it’s smart to choose a platform that sends out review requests automatically after classes or sessions.
- Rewards programs – Pick software that lets you create your own rewards program, offering points for things like bookings, referrals, or even birthdays, and allows clients to redeem them for discounts or freebies.
- Website builder and widgets – The right platform will let you build a custom site or integrate booking widgets into your site, so clients can book directly from your homepage with minimal fuss.
- Events management – Find a platform that makes it easy to plan, promote, and manage events like workshops or special classes, which can help boost revenue and member engagement.
The top 10 gym software platforms
Take a look at the absolute best gym management software for gym owners.
1. WellnessLiving
WellnessLiving is an all-in-one gym management platform that streamlines everything from client data and appointment bookings to payments, rewards programs, and marketing automation. Our platform is designed to help fitness studios run smoothly without breaking the bank, offering features like events and inventory management, plus discounts on credit card processing fees to save you up to 40%.
Unlike other platforms that charge extra for essentials like rewards programs or automated marketing, WellnessLiving includes these in its core plans—at 30-40% less than competitors. You’ll also get a client app with no add-on cost if you choose our BusinessPro plan.
Features:
- Online booking
- Staff and client mobile apps
- Automated marketing
- Client relationship management (CRM)
- Rewards program
- Payment processing
- Membership and class management
- Reporting and analytics
- Event management
- Website builder and widgets
- Online store
- Client reviews and feedback tools
- Attendance tracking and check-ins
Pricing:
The Starter plan costs $99 per month and includes all of the business management and marketing features you need. Our Business and BusinessPro plans cost $199 and $349 per month respectively and offer opportunities to save on add-ons. Pricing always depends on the features you need, and you’re never charged extra for growing your member base.
Pros and cons:
WellnessLiving offers all of the features gym owners need in one place, including features that will drastically improve client retention rates. You’ll never have to worry about outgrowing WellnessLiving and having to switch to another platform. But the flexibility and customization can make the initial set-up slightly more time-consuming.
2. Glofox
Glofox is a user-friendly gym management software designed to streamline operations for fitness studios. It offers essential features like automated email and push notifications to enable seamless communication with clients about upcoming classes and appointments. With Glofox, you can also manage memberships, bookings, and staff schedules, all while maintaining an affordable solution for growing fitness businesses.
Features:
- Automated email and push notifications
- Membership management
- Class and appointment booking
- Staff scheduling
- Client relationship management (CRM)
- Mobile app for clients and staff
- Sales and revenue tracking
- Marketing automation
Pricing:
Glofox doesn’t publish their pricing online, so get in touch with their team.
Pros and cons:
Glofox offers the bare essentials and can help you save money. However, it lacks key features like events management, automated review requests, and a rewards program.
3. Momence
Momence is a one-stop platform built for studios, gyms, and spas to make running your business easier. It handles everything from class scheduling and bookings to payments, marketing, and staff management, so you can focus on what you love. With features like automated customer follow-ups, on-demand videos, and custom mobile apps, Momence helps you improve the overall client experience.
Features:
- Class and appointment scheduling
- Membership management
- Staff management
- Automated customer journeys
- Point of sale system
- On-demand video library
- Website plugins for bookings and reviews
Pricing:
Momence only offers custom plans based on the features you need.
Pros and cons:
With Momence, you get affordable monthly subscriptions. Unfortunately, their credit card processing fees are much higher, so unless you have a low monthly sales volume, you won’t experience any cost savings.
4. Vagaro
With Vagaro, you get a consolidated gym platform that can handle everything from scheduling to payments. It’s great for automating tasks like appointment booking, payments, and customer management, so you can focus more on your business and less on admin work.
Features:
- Appointment scheduling
- Online booking
- Payment processing
- Customer tracking
- Marketing tools
- Payroll management
- Memberships and autopay
- Branded mobile app
Pricing:
For a single location, you’ll pay $30 per month for one bookable calendar or $70 per month for five bookable calendars.
Pros and cons:
Because everything focuses around bookings, this platform is a fit for gyms whose main business model consists of private appointments like personal training or one-to-one pilates sessions. At first glance, Vagaro seems like an affordable option. However, their modular pricing quickly adds up. Depending on the features you need, you’ll save more elsewhere.
5. Mindbody
With Mindbody, you’ll have a wide range of features to streamline operations. This software helps you manage scheduling, payments, marketing, and more. It’s known for connecting businesses with a large marketplace of users. While it’s packed with powerful tools, you’ll likely pay more for some of the same features that come standard with other platforms.
Features:
- Appointment scheduling
- Payments and point of sale
- Automated marketing
- Staff management
- Reporting and analytics
- Membership management
- Branded mobile app
Pricing:
Mindbody’s pricing starts at $169 and goes up from there.
Pros and cons:
Mindbody offers great solutions for mobile apps. However, you will spend more every month on your subscription as well as credit card processing fees and Reserve with Google fees.
6. Bookee
Bookee offers a fitness business automation platform designed to help studios with marketing, client experience, and operational management. It’s perfect for studios looking to streamline their backend tasks while delivering a seamless, branded experience for clients through features like self check-ins and custom mobile apps.
Features:
- Class and appointment scheduling
- Memberships and payment plans
- Branded mobile apps
- On-demand video library
- Retail products and inventory management
- Client referral program
- Team payroll and management
- In-flow waivers
Pricing:
Their Pro plan costs $199 per month and the Premium plan costs $399 per month, including a mobile client app.
Pros and cons:
Bookee has attractive, modern UX, but the pricing is higher than other gym software options. The platform also lacks automated review requests, so you’d need separate software for that.
7. EZ Facility
EZ Facility is a comprehensive management software designed for sports facilities, gyms, and fitness centers. It streamlines everything from scheduling and membership management to point-of-sale and payroll. With its user-friendly platform, it helps businesses save time, increase revenue, and focus on delivering a great customer experience.
Features:
- Facility scheduling
- Membership management
- Point of sale
- Payroll and commission tracking
- Branded mobile app
- Marketing tools
- Locker and equipment rentals
Pricing:
EZ Facility doesn’t publish their pricing online, so you’ll need to contact them for a custom quote.
Pros and cons:
EZ Facility offers advanced features for renting equipment and spaces, making it a great fit for gyms, fitness centers, and indoor playgrounds. But it doesn’t offer review requests or loyalty program management.
8. GymMaster
You can also manage your gym with GymMaster’s built-in 24/7 access control, administrative features, and marketing tools. It offers features like online bookings, member management, and integrated billing so you have more control over every aspect of your business.
Features:
- 24/7 access control
- Integrated billing
- Member management
- Online booking
- Point of sale
- Mobile app
- Marketing and retention automation
Pricing:
The Foundation plan costs $89 per month for up to 100 members and the Professional plan costs $209 per month for up to 1,300 members.
Pros and cons:
GymMaster offers a low monthly plan, but member-based pricing means you won’t save for long. Because it lacks rewards programs, events management, automated review requests, and virtual video libraries, it’s an incomplete solution.
9. Punchpass
Punchpass is a simple and affordable gym management software that helps fitness, yoga, and dance studios manage bookings, memberships, and payments. It’s easy to use and allows studios to offer both in-person and virtual classes with Zoom integration. Punchpass also helps automate class reminders and email communications to keep your community engaged.
Features:
- Online class booking
- Membership management
- Zoom integration for virtual classes
- Email automation
- Payment processing
- Waitlists and cancellations
- On-demand content library
Pricing:
The Willow plan costs $49 per month and covers booking and reporting. The Banyan plan costs $99 per month and includes membership management and online content libraries. The Redwood plan costs $149 per month and unlocks behavior-based targeting.
Pros and cons:
If you run a small fitness studio and don’t need a lot of features, Punchpass can help you save money.
10. Virtuagym
Inside Virtuagym, you’ll find a variety of essential features to help you manage your business and improve client results. The platform offers wellness features to boost client and employee health.
Features:
- Class scheduling
- Membership management
- Nutrition tracking
- Workout planning
- Payment processing
- Mobile app integration
- Client engagement tools
- Progress tracking
Pricing:
Virtuagym doesn’t publish their pricing online, so you’ll need to request a custom quote.
Pros and cons:
Virtuagym has a great mobile app for clients that comes with rewards program management and nutrition coaching, making this a great option for gyms that offer personal training. But Virtuagym doesn’t offer events management or automated review requests.
Want the best gym management software? If you’re interested in learning more about how WellnessLiving can help you run and grow your business, get a free demo.
